you do not need to pay more than once. , There are firms that manage and charge for the renewal. Some apartment locator firms only find you a qualified renter, and don't manage, They do all the paperwork, and before they do, give you the information to make a good decision about the renter they bring to you. Then they go away or recommend one or two management firms for you to have choices. when a management firm finds you a renter, they manage the property and actually, in some ways hope the renter leaves so they can re rent it for another fee.... more
Applications are normally run for credit using the 3 major credit companies: TransUnion, Experian, and Equifax. A company can get a combined report or sometimes they just run one. A decision to rent is then normally made by the owner, property management company, or both. The information is presented to the "decision maker" and it's not just based on that but also on references, job history, employment, etc.
That is "in general" and is the rule of thumb.... more