Without her giving it to them, it could hold up your closing. She could hire her own attorney that would furnish the number to the cloing attorney and check the forms on her behalf to make sure that is all it is used for, but it would be an expensive expense when an attorney is already bound by laws of the state, bonded and has federal responsibilities from HUD when condutcing a closing. Let her know instead of giving it over the phone, fax or email, she could go in seperately and fill out the form herself and sign it for additional privacy.
Good luck with your closing
If her reluctance to provide a social security number is either some misguided attempt at privacy or a resentment of government somehow, then ask your lawyer about this approach. Have that sibling quit claim her interest in the property to one of the other siblings. Then she's no longer one of the owners. So now there are only seven owners, all of whom are willing to provide their social security numbers.
As a side agreement, your siblings can agree to compensate the reluctant sibling for her portion that she gave up.
Example: Suppose the property is worth $56,000. If that were divided 8 ways, you'd each get $7,000. The reluctant one gives up her share. Now the $56,000 is divided 7 ways, so you'd each get $8,000. Then each of the siblings gives $1,000 back to the reluctant one, and you each end up with $7,000 . . . just as you would have at the beginning.
In addition, check with an accountant to make sure that it's done properly from a tax standpoint.
Hope that helps. [You've already given someone else a "Best Answer," but maybe my answer deserves at least a "Thumbs Up"?]
The title company is correct, as well as the answers other associates have provided. The sale of the home must be reported to the IRS and any net proceeds each of you "earn" from the sale will (should) be reported on your income tax returns as well. But you will not be able to close the sale until she provides her social to title.
Frank Biganski, Realtor
Reliance Realty at Port Warwick
Newport News, VA
Is it possible that she's doing this on purpose to kill the sale?
You might check with a real-estate attorney to see whether it's possible for her to do the following to circumvent the requirement of providing her SSN: create a LLC, obtain an EIN for that LLC, quit claim her interest in the property to that LLC, and give the EIN to the title company. This is convoluted, and it will add a day or 2 (if handled electronically [ie not via snail-mail]).
William E. Wood at the mall
Besides, every EIN is tied to at least 1 SSN; the IRS treats EINs and SSNs similarly; and any decent title company, skip-tracer, attorney, or other similarly skilled professionals will know how to get the the SSN from the EIN. I know this, because I also do judgment recovery.