Agent2Agent in New York>Question Details

mikeyork1234, Other/Just Looking in New York, NY

Records keeping

Asked by mikeyork1234, New York, NY Wed Dec 12, 2012

Hi all,

I am unclear as to what a broker/agent should keep in his records when he represents a buyer or a seller in NYC. There is a good amount of paperwork involved and I am a little bit confused (I am studying with New York Real Estate for Salespersons by Marcia Darvin Spada).

Help the community by answering this question:


Hello Mike, you should maintain a file of all agency disclosure forms, listings, offers, closing statements, lead paint disclosures, agreements, notices, market analysis, records of homes shown, services provided, and any related documents, notes, letters, etc. for a period no less than 3 years.
2 votes Thank Flag Link Wed Dec 12, 2012
Hi Mike. Mr Runfola's comment is good and I do agree but don't beat yourself up too much. Right now, your studying the theory of Real Estate. Once you get with a brokerage, they will let you know what they want for their files and you can make an extra copy for your records. Good luck.
0 votes Thank Flag Link Thu Dec 13, 2012
You should maintain a file of all documents/notes no matter how trivial they may appear to be. Your broker will reiterate what he/she needs on file, he might be slightly different for everyone.
0 votes Thank Flag Link Wed Dec 12, 2012
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